Overill Associates

Design and contract management

Whether you are an owner, contractor or investor, you need to deal with a range of requirements during every phase of your construction project.

Overill Associates’ project management services provide you with comprehensive supervision, inspection and commissioning services for all types of projects.

We have extensive project management experience working in a wide variety of sectors including commercial offices, retail, new build and refurbishments, fit-out, social housing, residential developments as well as individual houses, ecclesiastical and healthcare.

Case studies

Sussex Partnership NHS Foundation Trust

This case study is based on our experience working for the Sussex Partnership Trust at Woodlands Hospital, The Ridge, Hastings. This hospital is an acute, all age mental health hospital that was purpose built at the start of the millennium.

West Sussex County Council

This case study is based on our experience working for West Sussex County Council at QE11 School, Horsham to utilise a redundant building  to provide new educational, hygiene and dining spaces for profoundly disabled children.

Because of this level of experience we can help you reduce technical risks, prevent construction errors, control budgets and effectively keep your construction project on time and to the desired quality and standard. In addition we can help you meet all applicable requirements, whether they are regulatory or client based.

Our role as project manager can include:

  • Preparation of specifications, drawings, CDM 2015 documentation and other tender documents;
  • Inviting and processing tenders;
  • Preparing contract documents for execution;
  • Administering change control procedures;
  • Issuing instructions such as variations, or relating to expenditure on prime cost and provisional sums, or making good defects;
  • Considering and administration of claims;
  • Chairing construction progress meetings;
  • Preparing and issuing construction progress reports;
  • Site supervision and/or coordinating and instructing site inspectors;
  • Ensuring that project documentation is issued to the client;
  • Issuing interim certificates and practical completion certificates;
  • Preparing and issuing schedules of defects;
  • Issuing the certificate of making good defects, and
  • Issuing the final certificate.

Overill Associates also provide a range of services and reports that provide essential support to the management process.

An essential part of any building project is effective contract administration.

For a projected to be completed as intended the contract administrator needs the experience to understand contractual provisions and the skill to know how to apply them.

When Overill Associates act as contract administrators we are able to provide a full service including:

  • Checking that the contract drawings, specification, and sub-contractors and supplier’s quotations are sufficiently detailed and appropriate for the proposed works;
  • Obtaining prices for the work from approved contractors, either by competitive tender or by negotiation;
  • Advising on the appropriate form of building contract to be used and the extent and nature of insurance cover to be provided;
  • Monitoring the work in progress to ensure that the work is being carried out using the correct materials and to the appropriate standard or workmanship, that adequate progress is being made and to answer the contractor’s queries and requests for further information;
  • Monitoring costs including the agreement and certification of interim payments, the vetting and agreement of extras and claims;
  • Providing and issuing all certificates and other notices required under the contract, including payment certificates and partial and practical completion certificates;
  • Negotiating and agree the contractor’s final account, and
  • Inspecting the work at the end of the defects liability period and issuing any necessary instructions.

As the name implies, a feasibility study is an analysis of the viability of an idea and is normally undertaken at the start of a project or where there is some doubt or controversy regarding the proposed development. If an environmental impact assessment (EIA) is required, this may involve assessments best undertaken as part of feasibility studies.

The study considers the options for satisfying the client’s needs, enabling the client to prepare a business case for the preferred option and deciding whether to proceed with the project.

Our surveyors will carefully assess the project proposal to provide the essential information needed so that our client can make a well informed decision.

As a trusted independent third party, we can help you:

  • Determine if your project is viable and if any conditions need to be met;
  • Gain accurate information of potential projects based on a thorough review of specifications, licenses and permits, location and site visits, economic analysis and contractor qualification, and
  • Assess risk accurately through our careful analysis.

An accurate feasibility study, whether for a simple renovation, or a complicated, multi-phase construction project, can mean the difference between the project being a success or a failure.

The role of Principal Designer is a new role that has been created by the Construction (Design & Management Regulations) 2015 (CDM 2015). This replaces the role the CDM Co-ordinator (CDM-C) under the previous set of regulations.

The role and responsibility of the Principal Designer is similar to that of the CDM-C under CDM 2007 but with a greater emphasis on collaboration during the design process.

The primary role of Principal Designer is to take control of the pre-construction phase of any project involving more than one contractor.

Principal Designers have an important role in influencing how risks to health and safety are managed throughout a project. Design decisions made during the pre-construction phase have a significant influence in ensuring the project is delivered in a way that secures the health and safety of everyone affected by the work. Early appointment of the Principal Designer is key to the success of the role.

Principal Designers must:

  • Plan, manage, monitor and coordinate health and safety in the pre-construction phase;
  • Help and advise clients to bring together pre-construction information and provide the information designers and contractors need to complete their work;
  • Work with any other designers on the project to eliminate, reduce or control foreseeable health and safety risks;
  • Ensure that everyone involved in the pre-construction phase communicates, cooperates and coordinates their work;
  • Liaise with the principal contractor and keep them informed of any risks that need to be controlled during construction, and
  • Prepare the Health and Safety file and issue to the client on completion of the project.

The role of Principal Designer under CDM 2015 is akin to that of the CDM-C under CDM 2007 and Planning Supervisor under CDM 1994. Overill Associates have been offering this service under both sets of the previous regulations and are therefore able to offer on their clients the assurance that comes with experience.

At the earliest stages of any building project it is essential to understand the design requirements and characteristics of the construction project and agree the quality of materials and workmanship required to bring the project to a successful conclusion.

Typically a specification of works will define:

  • Products – by standard, a description of attributes, brand names or by nominating suppliers, and
  • Workmanship – by compliance with manufacturers requirements, reference to a code of practice or standards, or by approval of samples or by testing.

These specifications need to be used alongside other information such as quantities, schedules and drawings.

Developing and implementing meaningful specifications of works requires close co-operations and understanding between everyone involved in the project from the clients, designers and surveyors to the contractors and suppliers.

The combination of skills and experience at Overill Associates means that we are able to lead the development of specifications of works that will result in the completion of the project as it was envisaged.

Planning consent and building regulations are closely related but are different disciplines. Many people get confused about these two permissions because building projects might need one or the other, both, or perhaps neither, but it is essential to take expert advice before work begins.

Whether a project receives planning consent is greatly influenced by local plans that set out the way that an area can be developed. These plans look at the use of land, the appearance of buildings, landscaping considerations, highway access and the impact that the development will have on the general environment.

Building regulations set standards for the design and construction of buildings to ensure the safety and health for people in or about those buildings. They also have an expectation that fuel and power is conserved and facilities are provided for people, including those with disabilities, to access and move around inside buildings.

For some projects, such as internal alterations, buildings regulations approval will probably be needed, but planning consent may not be.

Overill Associates’ surveyors can help clients by determining whether a project should be referred to the council before any work begins. Our surveyors also have the skills and experience to suggest any changes that might benefit the project and help gain the necessary permission as well as making applications to the council.

Conservation of historic buildings and structures presents many challenges to professionals, from identifying cultural significance, through to understanding the technical performance of historic buildings and the materials that were used.

Increasingly, surveyors are aware of the environmental impact of historic structures and energy use in buildings. This relies on the sensitive design and integration of modern building services and materials to ensure that repairs and alterations are sympathetic to both the area and the building itself.

When conservation and heritage work is being planned it is important to ensure that applications are made for listed building consent and also discuss the proposals with the appropriate conservation officials. Remember, it is a criminal offence to carry out work which needs listed building consent without obtaining it beforehand.

Overill Associates act for clients to ensure that the correct procedures are followed and that consents cover all the work being planned.